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Factors to Consider When Leasing a Copier for your Office

As soon as you eventually have to find a new copy machine for office use, you should know that it is way more practical to lease instead of buying a new one. But you can’t just lease any copy machine you come across. Obviously, there are certain factors you need to consider so that you’ll end up choosing a copy machine that will improve your productivity and efficiency in the office.

So before you sign a contract to lease a copier, you have to factor in these things first:

1 – Comparing the Prices
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It’s no secret that the cost or price of leasing a copy machine is the one factor that bears the heaviest weight. This is because most offices, including yours would want to save on expenses as much as possible to cover other operational costs. But then again, it’s not smart to simply pick the most affordable one because you could end up paying for equipment that doesn’t meet your specific office needs.
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2 – Speed

If your office regularly requires copying large volumes of documents in the shortest time possible, it only means you need to lease a copier that has faster copying speed. For moderate copying needs, a machine that can perform 25-45 pages per minute is more than enough; but for those that need to copy large volumes in a short time, they have to lease a copier that can do at least 45 pages per minute. It’s obvious though that for a copier with better speed, you may have to pay a heftier price tag.

3 – Compatibility

In the earlier days of leasing copy machines, compatibility was not a big deal. But today, the fact that machines have become so sophisticated could mean that the one you’re leasing might not be compatible with your current system setup, including your computer network and software. Hence, put in the effort to find out if the new copy machine can be integrated with your current setup. Obviously, you need to move on to the next option if it doesn’t fit.

4 – Technical Support

But because you’re buying a piece of office equipment that’s literally a machine made up of different parts, it means it’ll eventually experience some issues later. In line with this, it means you can’t just lease a copy machine without first determining if it comes with customer support. With support, you’re assured someone will work on it if it shows some issues or has broken down.

In the end, leasing a copier is a decision that many offices tend to favor instead of buying one and it primarily is caused by the fact that copy machines these days are a little bit pricey.